I’m always looking to push myself. In taking my new role, the reflection process has begun and lists are being made to prioritize the skills I need to leverage, and the ones I need to work on.

Management is a different animal, no matter what the setting. Be it a physician’s office or a warehouse, a restaurant or a bank branch, a manager is someone who manages resources to make an operation run. Many have arrived at that level as people who know the business intimately and show an aptitude for producing results. Others are brought in because of certain qualities that have been identified as lacking, even if their practical expertise is weak (i.e. a human resource background running an IT division, etc.)

I’ve been managing people for most of my pharmacy career, and it’s something I quite enjoy. I am far from perfect but have had mentors in the past who have given me tips on creating a positive culture in the pharmacy. Over time, I have distilled three main qualities that I feel make a well-rounded manager. They are in areas of administration, human resources and vision. In the past, I have used this thought process to help set goals for people in management positions. It can help to highlight their individual strengths and weaknesses by asking specific questions:

1) Administration – This is the detail-oriented piece. Are you able to be responsive via email or phone? Do you meet deadlines for audit responses and status updates? Are policy/procedure systems in place and followed?

Pharmacy examples: Timely responses for College audit action plans, preparation for quarterly/bi-annual inventory counts.

2) Human Resources – This theme centres around people management. For both paying customers and staff, how well are tense situations defused? How consistent is the communication (do all team members get the same message and training)? How consistent is the service provision (do all customers receive the same level of care)? For teams, are evaluations being done? Have goals been clearly set and carried through? Are individuals given opportunities to expand roles or prepare for possible promotions? Do people feel they’re treated fairly and maintain positive morale?

Pharmacy examples – Setting up regular conference calls or staff meetings to keep everyone informed and addressing issues as they arise, using job descriptions to determine if employees are challenged to their full potential.

3) Vision – This one is the toughest to quantify but is really about long-term planning. How do you see the team in 6 months to a year? What future events impact the operation and how will that impact be mitigated? Do employee goals reflect the expected needs for a given role should it evolve?

Pharmacy examples – Evaluating a site to implement expanded scope for pharmacists. This involves assessing readiness of the clinicians, identifying training opportunities, and determining appetite for new prescribing services among customers.

All managers possess a strength that fits well in one of these buckets. Usually when a person is described, phrases like 1) ‘They are always on the ball’, 2) ‘Their staff love her/him’ or 3) ‘He/She always has great ideas to improve things’ are used to generalize. Individuals with two strengths out of the three are harder to find. The qualities an individual possesses help to shape a professional development action plan. I’ve divided the three main combination types of managers into larger buckets that I’ll outline below:

Admin/HR – These folks have the day-to-day management down pat. Staff love them, patients love them. They are timely with communication and know their team and operations extremely well. Training is a priority, so day-to-day functioning is excellent. Employees developed in these environments are high-functioning and autonomic. In this case, suggested change can cause discomfort as it may upset the current dynamic but usually once given a plan of attack, the execution is excellent.

Admin/Vision – Managers with this strength combo are analytic and methodical. They have excellent planning skills and really enjoy the organization piece of their role as manager. Any ideas are well-thought out and articulated. I have found that they tend to be introspective in nature and may need additional support and coaching to train and sell their ideas to staff.

HR/Vision – These are the motivators and idea people. They are able to aim high for their customers and team and have an infectious, boundless energy. The menial administration tasks are often put on the back-burner in lieu of the next exciting project. I’ve found that this type of management style can be a challenge and is often dependent on the strength of the core team: if another pharmacist or assistant possesses the admin savvy they can often complement a relative weakness, although their experience is often gained in a previous role with a different mentor.

I’ve simplified these buckets to make them easier to digest. I use them to coach others but also for myself. I would put my relative strength in the HR group, with vision being second. My administrative skills are solid, but not my passion compared to the other two. I am lucky to know mentors and current managers (not just in pharmacy) that are much stronger than I in each of these areas. As much as possible, I try to absorb their strategies to help create structure and accountability for my staff.

Properly executed change doesn’t happen overnight. I need to manage expectations for my superiors and my team, but most importantly, I need to manage my own.

Disclaimer: The views and opinions expressed in this article are those of the author(s) and do not necessarily reflect the official policy or position of any agency, employer or affiliation.